Administrative Assistant – AI & Automation

Job Code

L-AA-012226

Location

Remote

Terms

Full-time; or Part-time

Salary/Rate

Depends on Experience

Skills Required

AI tools and workflow automation, document and data management, scheduling, strong organization, communication, adaptability, and attention to detail.

Job Overview

We are seeking a detail-oriented Administrative Assistant who is proficient in using AI tools to enhance productivity and streamline operations. This role supports daily administrative functions while leveraging AI for scheduling, document creation, data organization, research, and communication. The ideal candidate is tech-savvy, adaptable, and comfortable integrating tools such as AI assistants, automation platforms, and productivity software into everyday workflows. Strong organizational skills, professionalism, and the ability to work independently are essential.

Responsiblities

Prepare and manage spreadsheets, reports, and data entry using Microsoft Excel in a remote work environment, leveraging digital and AI-assisted tools to improve efficiency and accuracy.
Create, format, and edit professional documents in Microsoft Word using modern productivity tools.
Design and update presentations in Microsoft PowerPoint with support from AI-enabled content and design features.
Conduct online research and synthesize information for reports and presentations using smart research tools.
Organize and maintain digital filing and document management systems to support remote collaboration and easy access.
Manage email correspondence and calendar scheduling in Microsoft Outlook, using tools that help prioritize and streamline communications across distributed teams.
Schedule virtual meetings, appointments, and travel arrangements with attention to detail and timeliness.
Provide responsive, professional customer service support via email and phone while working remotely.
Assist with additional administrative and operational tasks while adapting to new technologies and remote workflows.

Skills and Qualifications

Proven experience as a Virtual Assistant or Administrative Assistant, with at least one year of remote work experience.
Certification as a Virtual Assistant is a plus.
Prior experience supporting executives or small business owners in a remote environment.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Working knowledge of AI-powered productivity tools (e.g., writing assistance, scheduling support, research tools) to enhance efficiency and accuracy.
Strong written and verbal communication skills.
Excellent time management and organizational abilities with the capacity to manage multiple tasks independently.
High attention to detail with strong problem-solving skills.
Ability to work independently with a reliable internet connection and a quiet, professional home office setup.

Additional Requirements

Must be fluent in English

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